![]() For more advanced backup automation, you should check out special software solutions, like Ocster or GoodSync. For local backups you may use Windows backup tool, which was introduced in Windows 7 and is available also in Windows 8 (open Control Panel > All Control Panel Items > File History > System Image Backup). It is better to foresee the risk of not making backups and try to automate the whole backup process as much as possible. Good Data Backup Strategy Is Automated If your data backup plan defines a daily interval, making manual backups becomes quite time consuming, and you may discover now and then that you have skipped making backups because you had something else more important to do at same time. This leads us to the second element of good data backup strategy, which is automation. Making backups manually may take up an impressive amount of your time annually. There is the tricky part, because the more often you need to make backups, the more time you spend on managing backups. Regularity means that you have solid procedures to make copies at a certain time, no matter what. ![]() A good data backup plan defines clearly when you should back up certain data folders to have the latest data available when you need it. If you reason the same way, you should think about which backup interval seems confortable for you and do backups regularly. Sometimes it is ok to lose some kind of data, like movies or music files, but will not be happy if you lose original spreadsheets and word processing documents prepared during last week. Regularity and Data Backup Intervals If you make backups every week on a certain day then, hypothetically speaking, you may lose maximally one week's data. ![]() This leads us to the need of making backups and have copies available if something happens with the main storage device. If you add up all possible risks (and there are many of them), you may have as high as 25% probablity of losing some of your data during the next year. You might want to establish some common sense rules for eliminating some of those risks, like not drinking coffee near your laptop, but some unforeseeable risks still remain. Some examples are accidents with water pipes, forgetting a laptop in the rain, spilling coffee all over computer or dropping a laptop into a swimming pool. What people often forget is that there can also be smaller man-made "floodings", which may not be so dramatic but happen even more often. For example, the risk of flooding in your house is quite serious if you are living at the seaside or on the banks of a bigger river. As technological risks, like hardware failure, may be quite well-defined constants, other risks may vary quite a lot by different factors. Expressed in percentages, they do not seem like huge risks taken individually, but to receive total risk level, you need to sum them up. The risk of a fire accident is about 0.32% annually. Data storage equipment has become more reliable over time, but hard drive failure rate is still around 4.2-4.8% annually. What Are Typical Threats? Typical data threatening situations are accidental deletions, hard disk failures, computer viruses, thefts, fire and flood accidents. Let's describe each listed rule in more detail and see why they are included to the data backup strategy rules list. For creating simple data backup plan, you need to think a little bit about your data structure, real risks, and create backup procedurs, which offer simple solutions for the most potential accidents. These rules are a short sum-up of what you should do with your data to keep it safe. Four simple rules for creating your original safe data backup strategy are: Make copies of your data regularly. Instead of copying some ready-made data backup strategy one by one, the best solution is to understand the most important safety principles and create such data backup solutions that fit your real-life needs the best. You need to keep in mind that the amount of data, storage devices, the value of data and the need for safety vary in a large range. Any simple backup plan is better than no backups at all There is no "the best" data backup strategy that would perfectly fit with absolutely everyone's needs.
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